CLEVELAND STATE UNIVERSITY
RECORDS RETENTION MANUAL

OFFICE OF LEGAL AFFAIRS


TABLE OF CONTENTS


INTRODUCTION

DEFINITIONS

INSTRUCTIONS FOR COMPLETING THE RECORD SERIES INVENTORY

INSTRUCTIONS FOR COMPLETING CERTIFICATE OF RECORDS DESTRUCTION


FORMS

Records Series Inventory

Certificate Of Records Destruction

Records Retention Schedule

Records Retention Schedule Continuation


EXHIBITS

Guidelines To Accessing Volume Of Records

Department/Office Procedures


CONFIDENTIAL RECORDS

Confidential Records

Motor Vehicle Records

Exceptions to the Public Records Act

Student Education Records

Prohibition Required For Catch All Exception

Medical Records

Trial Preparation Records

How Does An Exception To The Public Records Act Apply

Remedies and Liabilities Under The Public Records Act

Improper Destruction, Removal, or Transfer of Public Records

Frequently Asked Questions

Ohio's Privacy Act

Determining The Proper Retention Period For Your Records


Electronic Records


You may contact Lee Larkin, Records Retention Manager with questions or concerns

Updated: December 1999